Navigate Peak Season with Confidence
Welcome to the Unishippers business holiday shipping guide — your trusted resource for conquering the busiest time of year! For SMB shippers, holiday season shipping starts long before Black Friday and Cyber Monday.
Add in holiday shipping delays and shifting carrier holiday schedules, and it’s clear why early preparation is critical. Think of this guide as your gift-wrapped playbook for handling the season with less stress and more success!
Throughout the shipping peak season, check back here for tips, updates and reminders that will help keep your supply chain jingling along. Together, we'll help you develop a holiday shipping strategy that's efficient, reliable and ready for anything.
This guide includes in-depth information that will help you:
- Plan ahead: Get key holiday shipping deadlines and scheduling tips.
- Control costs: Learn how SMBs can manage rates, fees and surcharges.
- Protect your shipments: Leverage packaging, returns and insurance best practices.
Plus, much, much more!
How To Plan Ahead for Holiday Shipping Deadlines and Scheduling
When it comes to holiday shipping deadlines for businesses, timing is everything. Get shipments out the door on schedule and you'll stay on your customers' nice list while avoiding disruptions to your operations.
And remember, from rough weather to holiday surges, shipping surprises do happen. Stay one step ahead — our Service Alerts Page has real-time updates to keep your business moving.
UPS® Shipping Holiday Deadlines 2025
If you need packages delivered by December 24, note these UPS shipping holiday deadlines on your calendar so your deliveries don't get snowed under:
- UPS® Ground (Recommended): Use the UPS time and cost estimator for the latest transit times.
- UPS 3 Day Select®: Ship by Dec. 19
- UPS 2nd Day Air®: Ship by Dec. 22
- UPS Next Day Air® services*: Ship by Dec. 23
Want to learn more about these services? Check out our Guide To Choosing the Right UPS Parcel Shipping.
* Shipments to certain destinations may require an earlier ship date. Check ups.com/ctc
"Weather doesn't just slow trucks where it hits. It ripples across the entire network. Stay ahead by watching forecasts and setting clear expectations with your customers."
— Tal Borovsky, Senior Director of Operations at WWEX Group
Carrier Holiday Schedules Matter
A crucial part of B2B holiday fulfillment planning is knowing when your carriers are open and doing business. Parcel and freight shipping during the holiday season can easily be thrown off if you miss a closure. Download and reference these schedules to stay ahead:
Scheduling Tips for SMB Shipping Success
In 2025, Christmas Eve falls on Wednesday and Christmas Day on Thursday. Many businesses will extend closures through Friday. That makes it critical to adjust your shipping cutoff times. To keep your operations merry and bright, follow these best practices:
Work ahead of schedule
Provide carriers with accurate operating hours and the widest possible pickup window. Even moving your internal deadlines forward by a day can prevent last-minute chaos.
Plan for staff scheduling
During shipping peak season, many SMBs run leaner teams because of vacations. Make sure you have enough elves (employees) to process orders and prep shipments.
Be upfront with customers
Communicate realistic cutoff times and potential delays. Transparency goes a long way in keeping customer relationships evergreen.
Use Saturday service where available
UPS Saturday pickups can help spread volume and reduce weekday bottlenecks. This option may require enrollment, and fees may apply. Plus, service is not available everywhere.
Stay
informed
Carrier guarantees may change as the season progresses. Monitor both UPS and freight providers so you don’t end up with a stocking full of surprises!
Should you consider expedited services during peak season?
Even the best peak season shipping strategies sometimes need to leverage rush shipments. Here's what you need to know:
- For last-minute parcels: UPS Next Day Air® can save the day. Stay ahead of the curve on parcel shipping by calculating time and cost.
- For urgent freight: Some truckload carriers offer ad hoc overnight service. Learn more about our expedited freight options.
- For LTL shipments: Many carriers shorten transit times or provide guaranteed options during holiday season shipping. Learn when to use LTL vs TL freight shipping.
Learn more in our guide to Managing UPS Shipping Prices for Expedited Delivery.
"During the holidays, more freight means tighter capacity. Give carriers the biggest pickup window possible, get your pickups scheduled early in the day, and you’ll greatly improve the odds of your freight moving out same day. Remember, transit times are only estimates. When time is critical, choose guaranteed or faster services and build in a buffer. Shipping early is the best way to beat holiday delays."
— Tal Borovsky, Senior Director of Operations at WWEX Group
Control Costs: How To Manage Holiday Rates, Fees and Surcharges
The peak shipping season brings heavy demand, which often translates to higher costs. While you can’t control capacity, you can keep shipping costs from snowballing out of control.
UPS Holiday Shipping Rates and Surcharges
During the holiday shipping season, UPS may apply additional fees* for:
- Oversized or special-handling packages.
- UPS Air Residential, UPS Ground Residential and UPS Ground Saver® shipments.
- International packages from any origin to any destination.
Learn more about how SMBs can avoid peak shipping fees and cut costs.
* Some holiday shipping surcharges for SMBs only apply if you exceed certain volume thresholds. Always confirm with the official UPS Peak Surcharges guide.
Watch Out For Freight Accessorial Fees This Peak Season
For freight shipments, accessorial charges can sneak up on you. Understanding which ones are common during shipping peak season — and how to sidestep them — will keep expenses from dashing away with your profits!
Explore tips to keep freight accessorials under control.
Build Surcharges and Fees Into Your Budget
One way SMBs can prepare for extra fees is by forecasting potential surcharges in advance. Review your shipment history from previous years and estimate where added costs may hit — from holiday shipping surcharges to common freight accessorial fees. Build these costs into your seasonal pricing strategy so you're not scrambling to adjust margins later.
You can also look for ways to spread shipments across multiple days or modes. For example, mixing parcel and freight shipping during holiday season may reduce your reliance on any one carrier, giving you flexibility when capacity gets frosty.
Get shipping tips in our How To Ship a Large Package: Parcel vs. LTL Freight.
What SMB Shippers Should Know About Tariffs
Market conditions can be unpredictable at any time of year. And the holidays tend to magnify those challenges. Beyond tariffs, shippers are also facing:
- Freight recession pressures that continue to reshape capacity and pricing.
- Labor shortages that are slowing down operations across carriers and warehouses.
Any one of these issues can drive up costs, delay shipments and put customer satisfaction at risk. That's why it's so important to have a strategy that goes beyond reacting to headlines. A strong shipping partner can help you build resilience into your supply chain, identify cost-saving opportunities and stay agile when market conditions shift.
Discover 9 ways to manage tariffs and how a 3PL like Unishippers can help you implement solutions that keep your business moving smoothly year-round.
"The holidays should be a season of joy, not stress. Ship early, know the deadlines and give your gifts the best chance to arrive right on time. Strong boxes, smart planning and a little extra peace of mind go a long way. Pack carefully, insure if needed and stay updated so your holiday deliveries travel safely."
— Tom Cook, Vice President of Specialized Services at WWEX Group
Ship Smart this Peak Season: Packaging, Returns and Insurance Best Practices
Speed matters during the holidays, but so does protection, presentation and return policies. Here’s how to make sure your shipments deliver cheer — not massive headaches!
Best Practices for Holiday Parcel Shipping
Stock up now
High volumes mean supplies disappear quickly. Be sure to stock up on shipping supplies ASAP!
Package with care
Cushion fragile items, tape securely and ensure every box is ready to dash through the holiday shipping season.
Strengthen your returns policy
A clear and efficient system for handling returns can set your business apart when the requests start rolling in like holiday carols.
Think green
Customers notice eco-friendly packaging. Right-sized or recycled boxes cut down on waste and might help you avoid oversized surcharges.
Label everything clearly
With millions of packages in motion, labels that are blurry or incomplete can derail your peak season plans.
Freight Shipping During Holiday Season: Key Tips
Run a returns “dry run”
Don't wait until January to find out your reverse logistics process can't keep pace. Test it early to avoid a post-holiday avalanche.
Winterproof your logistics
Temperature-sensitive shipments need extra care when icy roads and cold conditions come calling. Get tips here.
Guard against cargo theft
Theft spikes during peak season shipping. And this year is even more challenging than last for cargo theft. Know what's most at risk and strengthen your security measures. A 3PL can help!
Pallet preparation is essential
Review best practices for stacking and securing to reduce the risk of damage.
Explore additional freight tips in our holiday guide.
Protect Your Business With Insurance
More shipments mean greater risk. If you don't typically insure your loads, consider it during the holiday shipping season. Carrier liability is limited and won't cover everything — including porch piracy.
Unishippers offers ProfitProtect™, affordable coverage for parcel and freight shipping powered by InsureShield® shipping insurance that protects against damage and loss so your SMB shipping operation doesn't get left out in the cold.
And as always, remember best insurance practices and be sure to:
- Photograph outbound shipments for easier claims.
- Hold onto packaging until claims are finalized.
Safeguard your shipments with ProfitProtect™ this season!
"In 19 years, I've never seen freight theft escalate like this. It's no longer just smash-and-grabs. It's full-on operations with spoofed emails, impersonated carriers and digital reselling on Amazon and Facebook Marketplace."
— JJ Lewis, SVP of Truckload at WWEX Group
FAQs for Holiday Shipping Season
With strong carrier partnerships, personalized service and shipping technology, Unishippers helps SMBs deliver on time and on budget — even when holiday demand peaks.
We provide dedicated insurance, claims assistance, tracking visibility and proactive recommendations that minimize risks, so you can ship with greater confidence during the holiday rush.
Our nationwide parcel and freight options, combined with technology platforms and expert advice, streamline shipping operations and keep your business moving through the busiest time of year.
Each carrier sets its own deadlines for freight shipments. Check this guide often and we'll share updated cutoff schedules as carriers publish them.
To avoid delays, ship sooner than you think. UPS will release its official timelines, and you can return here for updates to plan shipments proactively.
Why work with a 3PL to manage peak shipping season?
From reverse logistics to B2B holiday fulfillment planning, Unishippers gives SMBs the tools, carrier connections and expertise needed to successfully manage peak shipping season. With more than three decades of logistics experience and a nationwide network, we'll help you design a holiday strategy that keeps shipments moving — from the first scan to the final mile.
Ready to ship smarter this season? Contact us today for your own customized business holiday shipping guide and unwrap stress-free logistics.